Parks & Recreation Board
Summary
Monday, April 13, 2009


MEETING SUMMARY

The meeting was called to order at 6:30 p.m. by Chairman Clay Rogers.
A quorum was present.
Hank Hess was absent.

Approval of the March 09, 2009 Meeting Minutes
 Minutes were approved as written by a vote of 6-0.

Public Discussion
 There was no public discussion

Reports and Updates
 Parks and Recreation Update – Brenda reported on the success of the Egg Hunt, along with updates on the spring soccer, tee-ball & coach pitch, and youth & adult tennis clinics. She gave a rundown of the May events; Pet Show - May 2nd, Fishing Rodeo – May 16th, and Family Night @ City Hall Park – May 29th.

Unfinished Business
 Park Master Plan – Discussion/Action Taken
A motion was made by Commissioner Nicholson to recommend the Park Master Plan to the Municipal Planning Commission. Fortner seconded the motion.
The motion passed with a roll call vote - 6 yeas, 0 nays.

New Business
 2009 Golf Tournament – Discussion/Board members volunteered for the various categories
 Review Fishing Rodeo – Discussion postponed until May 11th meeting

Announcements
Brenda announced the death of Tony Neri’s wife.


The meeting adjourned at 7:18 pm.

Parks & Recreation Board Summary for
Monday, March 09, 2009


MEETING SUMMARY

Prior to the meeting being called to order, the newest board member, Michael Fortner was sworn in by Commissioner Nicholson. Mr. Fortner is to fill the term vacated by John Ward’s resignation.

The board welcomed Mr. Fortner as its newest member.

The meeting was called to order at 6:35 p.m. by Chairman Clay Rogers.
Nicole Wheetley, Kumar Patel and Bennie Cobb were absent.
A quorum was present.

Approval of the January 12, 2009 Meeting Minutes
 Minutes were approved by a vote of 4-0.

Public Discussion
 Bradley Ball addressed the Board about renaming Windward Slopes Park the Archie Barkley Memorial Park. The board voted to table the item until the next meeting
 Item 2 – dealing with raising funds for a soccer field at Windward Slopes Park was tabled until the next meeting.
Brenda Lockhart asked the board to relax the rules for a short discussion on item 2.

Reports and Updates
 Parks and Recreation Update – Discussion/No Action Taken

Unfinished Business
 Brenda Lockhart did a PowerPoint presentation on the Master Plan status and information. Discussion/No Action Taken

New Business
 No new business

Announcements
The date for the Egg Hunt has been moved to April 11th.


The meeting adjourned at 7:20 pm.

February 09, 2009
Meeting Summary

The meeting was called to order at 6:30 p.m. by Chairman Clay Rogers.
Hank Hess and Bennie Cobb were absent.

Approval of the January 12, 2009 Meeting Minutes
 Minutes were approved by a vote of 5-0.

Public Discussion
 Bradley Ball addressed the Board about renaming Windward Slopes Park the Archie Barkley Memorial Park. Commissioner Nicholson called for a Point of Order, stating that the item must be placed on the agenda before consideration or recommendation.

Reports and Updates
 Parks and Recreation Update – Discussion/No Action Taken

Unfinished Business
 There was no unfinished business.

New Business
 Review concept of sports complex – Brenda gave a PowerPoint presentation on 2 concepts. Discussion/ No Action Taken
 Information was given to the board on the regulations that will govern Instructors for Recreational classes and clinics. Discussion/No Action Taken.
 Discussion of selection for a Chairperson to secure special event funding. Discussion/No Action Taken.

Announcements
John Ward tendered his Letter of Resignation which was read into the record by Brenda Lockhart. The board expressed their sincerest thanks for John’s hard work and dedication.



The meeting adjourned at 7:35 pm.

January 12,2009
MEETING SUMMARY

The meeting was called to order at 6:30 p.m. by Commissioner Randy Nicholson.
The board welcomed its newest member Kumar Patel.
John Ward, Hank Hess and Kumar Patel were sworn in by the City Clerk prior to the meeting.
All board members were present.

Election of Officers
 Commissioner Nicholson opened the nominations for Chairman. John Ward nominated Clay Rogers with a second from Nicole Wheetley. There were no other nominations; Clay Rogers was elected by acclamation.
 Chairman Rogers opened the nominations for Vice Chairman. Hank Hess nominated Nicole Wheetley with a second from John Ward. There were no other nominations; Nicole Wheetley was elected by acclamation.
 Chairman Rogers opened nominations for Secretary. Nicole Wheetley nominated Bennie Cobb with a second from John Ward, Hank Hess nominated John Ward, who withdrew his nomination. There were no other nominations. Bennie Cobb was elected by acclamation.

Approval of the December 08, 2008 Meeting Minutes
 Minutes were approved by a vote of 7-0.

Reports and Updates
 Parks and Recreation Update – Discussion/No Action Taken

Unfinished Business

New Business
 2009 Parks & Recreation meeting dates – John Ward moved to accept the meeting dates as listed. Nicole Wheetley seconded the motion, voice vote all in favor. Motion passed.
 Review and action to adopt by-laws – Hank Hess moved to accept the by-laws as presented with a second from John Ward. Voice vote, all in favor. Motion passed
 Review and action to adopt the 2009 Calendar of Events – Hank Hess moved to adopt, Nicole Wheetley seconded the motion. Voice vote, all in favor. Motion passed.



Announcements
Chairman Clay Rogers stated for the record the Board’s thanks and appreciation for the service, expertise and dedication of Jim Bacon.



The meeting adjourned at 7:10 pm.

Parks & Recreation Board
Monday, December 08, 2008


MEETING SUMMARY

The meeting was called to order at 6:30 p.m. by Vice Chairman Clay Rogers. Jim Bacon and John Ward were absent.

Approval of the November 10, 2008 Meeting Minutes
 Minutes were approved by a vote of 5-0.

*Vice Chairman Clay Rogers made a motion to take Agenda item VII-1, Update on the Parks Master Plan out-of-order. Motion was seconded and approved by voice vote.

Reports and Updates
 Parks and Recreation Update – Brenda gave updates on the Basketball and Cheerleading programs and the TRPA Conference.

Unfinished Business – Taken out of order
 Update on the Parks Master Plan by Dean Thomas. Presentation and discussion on recommendations. Discussion/no action taken.

New Business
 2009 Calendar of Events – Brenda is revising the calendar and will present it at the January meeting.
 Discussion and possible action concerning a Tennis Tournament to raise money for wind screens. Brenda & Joy met with Tony Womedu to discuss setting up a Tennis Tournament. Discussion/No Action taken.

Announcements
 Commissioner Nicholson was appointed by the Board of Commissioners to be the 2009 Liaison to the Parks & Recreation Board.

The meeting adjourned at 8:15 pm.

Parks & Recreation Board
Monday, November 10, 2008


MEETING SUMMARY
The meeting was called to order at 6:30 p.m. by Chairman Jim Bacon. John Ward and Hank Hess were absent.

Approval of the October 13, 2008 Meeting Minutes
 Minutes were approved by a vote of 5-0.

*Chairman Jim Bacon made a motion to take Agenda item VI-2, Skate Park presentation by Jeremy Fowler from American Ramp and Agenda item VIII-1, Request and possible action for consideration in naming Windward Slopes playground area after Archie Barkley out-of-order. Motion was seconded and approved by voice vote (5-0).

Reports and Updates
 Parks and Recreation Update – Brenda Lockhart gave updates on sports programs, the Master Plan, the Business Plan for Lakeland Municipal Park & Golf Course, and the TRPA Conference.
 Skate Park presentation – American Ramp (taken out of order).
Discussion/No action taken.

Unfinished Business
 There was no unfinished business on the agenda

New Business
 Request and possible action: Bradley Ball to address the board for consideration to name the playground area of Windward Slopes Park after Archie Barkley (taken out of order).
Discussion/Action taken – The board voted to table the motion until more information has been gathered before making a recommendation to the BOC.

Announcements
 TRPA State Conference to be held at the Cook Convention Center November 17-20th.

The meeting adjourned at 7:35 pm.

PRB/NRB November Meeting Summary

This is a summary of the action taken.
For more details or an official copy of the minutes please contact
Lakeland City Hall (901)867-2717

Parks & Recreation/Natural Resources Board
Regular Meeting
November 20, 2007, 5:30 PM

City Hall, Lakeland, TN

The meeting was called to order at 6:15 p.m. Chairman John Ward, Commissioner Randy Nicholson, Clay Rogers, Hank Hess, and Tony Neri were all present. Billie Horton and Jim Bacon were absent.

Approval of the October 8,2007 Meeting Minutes
Ø A motion was made and seconded to approve the October 8, 2007 Regular Meeting Minutes. Motion carried 5-0, 2 Absent

Reports and Updates
Ø Parks and Recreation Update – Brenda Lockhart.

Natural Resources Business
Ø Natural Resource Department Update – Eric Bridges
Ø Environmental Awards Committee Update – John Ward & Eric Bridges
Ø Code Rewrite Steering Committee Update – Hank Hess & Eric Bridges

Unfinished Business
Ø Grant Options Discussion and Recommendation – Brenda Lockhart

In a Roll Call vote the Board voted 5-0, 2 absent to follow through on staff recommendation to do an environmental study on MLGW property in order to develop a grant for submission in 2008.

There was no new business.

The meeting adjourned at 7:10 pm.